Information for Congregations

Instructions, Forms, Applications, Grants, Payroll Forms, Policies, Templates 
* Please also visit the "Search (A-Z)" tab on our navigation bar to look-up the information you seek by subject.*




List of Reporting Forms Due First Quarter of 2021

New Assignment Notice

Annual Congregational Report to the Bishop 2021  (due within 30 days after your Annual Meeting)

Certificate of Delegates for 2021  (to be available soon; due July 15, 2021)

For All Clergy: Clergy Annual Report for 2020 (due March 18, 2021)

Customary for Retiring Deacons 

Lay Licensing Applications  (new licensing period not yet open; licenses expiring 2019 extended until further notice)

For Clergy: Marriage After Divorce Consent Form & Record of Marriage After Divorce Form 

Parochial Report for 2020 

For Clergy: Regional Confirmation Form  (next date TBD)

Summer Chapel Forms

Visitation Forms



Payroll, Insurance & Employment

Payroll Schedule 2021

Sample Time Sheet for Hourly Employees

New Employee Enrollment/Employee Change Form

Employee Direct Deposit Enrollment Form

Paystub Access through ADP Online

Form I-9

Flexible Benefit Election Form 2021

W-4 2021 Federal

W-4 2020 Maine (2021 will be available soon)



2021 Budget Application for Diocesan Programs   (2022 application to be available June 2021) 

2021 Strategic Mission Support Application  (2022 application to be available June 2021) 



Loring Fund

F.B. Wolf Fund

Digital Onboarding Grants 

Domestic Poverty and International Outreach Grants (deadline was November 27, 2020)

New Initative Fund Grants

Lovett Fund Grants for Mission Churches 



Travel Reimbursement Form  (2021 rate is $0.56 per mile; find 2022 IRS rate in January here)

Deacons Sample Letter of Agreement

Letter of Transfer for Parishioners

Minors Photo Release Template

Mutual Study of Ministry



Diocesan Alcohol Policy

Diocesan Safe Church Policy  (access Safe Church Online Training here)

Title IV (Clergy Discipline Protocols) 


143 State Street (mail to PO Box 4036) | Portland, ME 04101 | Phone: (207) 772-1953 |