2017 Diocesan Convention
October 28th
Cross Center, Bangor
 
Frequently Asked Questions (FAQs)
 

Registration  

WHO NEEDS TO REGISTER

Who needs to complete online registration for Convention?
Everyone attending convention. All clergy, lay delegates and alternates, youth representatives, volunteers and visitors who will attend any part of Convention are required to register before October 2nd. (Late registrations at an increased price accepted through October 11th.)
 
What does the fee include?
The registration fee helps offset the total cost of convention and includes meals (breakfast, lunch, beverage service.) Generous subsidies help keep this fee low.
 
My priest or senior warden sent the diocese a form listing me as a delegate or alternate. Do I still need to register?
Yes, everyone, both clergy and lay, who is attending Convention is required to complete the registration form. The deadline is October 2nd. (Late registrations at an increased price accepted through October 11th.)
 
Should alternate delegates who only plan to attend convention if a delegate is unavailable complete the online registration at this time? 
No. Only those attending should register. Alternates who are not planning to attend at this time should not register. Unavoidable changes that happen after registration is closed will be attended to at convention.
 
If I register, then find out I cannot attend, can I be issued a refund?
Refunds can be issued up to October 11th by contacting Teresa at This email address is being protected from spambots. You need JavaScript enabled to view it.. A refund may take up to 10 business days to process. If there is someone replacing you from your congregation who has not yet paid the registration fee, we may be able to transfer their registration to you. Again, please email This email address is being protected from spambots. You need JavaScript enabled to view it. and changes can't be made after October 11th.
 
HOW TO MAKE PAYMENT
 
Can I pay by check?
No. Please have a debit or credit card or PayPal account info ready before you begin. When you click "submit" you will be redirected to the PayPal site to make payment. 
 
If each delegate completes his/her own registration, then can a parish make one payment by check to cover the total for all members of the delegation?
No. There is not a process for group registration or payment by check. Payment will be collected from individuals at the time of registration by credit card. Then parishes who plan to reimburse delegates or clergy, should do so directly.
 
Can a Parish Administrator complete the registration/order form for all members of the delegation and make one credit card payment to cover the total?
No. Online registration is set up for individual or individual plus spouse and/or child only. 
 
Do I need to set up a PayPal account to pay?
No. When you click "submit" you will be redirected to the PayPal site. Navigate to the section (on the right hand side) that reads "Pay with a debit or credit card, or PayPal Credit" to begin. Here's what it should look like: PayPal Pages Help Guide. These forms do not work best with Internet Explorer. If you have another browser option, please use it. 
 
I made an error on my order form. (Example: I accidentally registered my wife, and she had already registered.) What should I do?
Please email This email address is being protected from spambots. You need JavaScript enabled to view it. as soon as possible. Your order will be edited and you will be given a new total. Refundswill only be issued through October 11th. Refunds and revisions may take up to 10 business days.
 
Is scholarship assistance available?
Priests or Rectors may request financial assistance for lay delegates for whom the registration fee is a hardship. Please call Barb Martin at (207) 772-1953 x125. 
 
MENUS
What will be served?
Breakfast
Assorted muffins and breads
Fresh fruit salad
Fresh, whole (hand cracked) scrambled eggs
Maine potato homefries
Applewood smoked bacon
Local (W.A. Bean brand) breakfast sausage
Lunch
Loaded potato bar with chili (regular and vegetarian)
Loaded salad bar including grilled chicken breast strips
Assorted fixings, toppings, sauces and condiments
Afternoon Break
Assorted treats 
 

Contact Information

Please note that we will not be able to make any revisions to delegations past October 20th. Beyond that date, any changes will be handled at Convention. This is usually fairly simple, but it does require the priest or senior warden (if you are in a congregation without a priest) to be present to sign the official change certificate. Make sure you allow sufficient time in the morning to make changes. If you have an emergency after Thursday, October 26th, please contact Barbara Martin at 650-6070.  No one will be available in the office.

Offertory at Convention

Will there be an offertory at Convention?
Yes, the United Thank Offering (UTO) collection at Convention will take place during closing worship. For more information about UTO, please be in touch with Sherri Dietrich at This email address is being protected from spambots. You need JavaScript enabled to view it..

 

Wi-Fi at Cross

 
Is there wi-fi available at the Cross Insurance Center?
While there is wi-fi at Cross, please do not rely on it to view convention materials online. We ask that you download. The password is "crossguest30".
 

 

Workshops and Exhibits 

I’d like to host a workshop or have a display table at Convention. Who can help me?  

The condensed one-day meeting will be for the business component of convention. There will not be exhibit/display tables or workshops this year as we experiment separating out the business portion. The 2018 Spring Training will provide an opportunity to display information about your network or ministry. Save the date: April 28, 2018. Everyone is welcome! Details TBA.
 
 
Convention information can be found here:  www.tinyurl.com/diome2017
For help with registration or delegation changes before October 20th, please be in touch with Teresa at This email address is being protected from spambots. You need JavaScript enabled to view it..
For other questions about Convention before October 26th, please be in touch with Barbara at This email address is being protected from spambots. You need JavaScript enabled to view it.
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 

 

"On the Road Together: Taking Time, Watching for God, Showing Mercy"

The 195th Convention of the Diocese of Maine
University of Maine, Presque Isle
October 24-25, 2014
 
 
Journal of the 195th Convention of the Diocese of Maine
 
 
 
 bishopsaddress
 
  Bishop Lane's Convention address
Bishop Lane's Convention sermon
Check out the Convention photo album on Flickr site and on our Facebook page.
Elections:
Secretary of the Diocese - Ms Leigh Spahr, St. Patrick's, Brewer
Treasurer of the Diocese - Mr. Richard Rozene, St. Ann's, Windham
Standing Committee - Clerical member (one year term) - The Rev. Maria Hoecker, St. Columba's, Boothbay Harbor
Standing Committee - Clerical member (three year term) - The Very Rev. Ben Shambaugh, St. Luke's Cathedral, Portland
Standing Committee - Lay (member three year term) - Mr. Bruce Dalbeck, Trinity, Portland
Disciplinary Board - Clerical member - The Rev. Craig Hacker, St. Peter's, Bridgton
Disciplinary Board - Lay member - Ms Patricia Ryan, St. Paul's, Brunswick
Provincial Synod - Lay Deputy - No election
Provincial Synod - Clerical Alternate - No election
 
Resolutions: (all resolutions printed in the Convention Booklet here)

Resolution #1 (Substitute) Constitutional Amendment regarding Diocesan Convention first reading - adopted

Resolution #2 Lay Delegate Formula revision first reading - adopted as presented

Resolutions #3 Changes to how Deputies to the Provincial Synod are selected - adopted as amended

Resolved that Canon 12 of the Canons of the Diocese of Maine be amended as follows:

CANON 12 Of Deputies to the Provincial Synod 

Section 1. Every two years, one clerical deputy and one lay alternate deputy to the Provincial Synod may be elected by the Annual Convention for a term of two years; and in the intervening years, one Lay Deputy and one Clerical Alternate Deputy to the Provincial Synod may be elected for a term of two years.

Section 2. If the Annual Convention does not elect either or both of the deputies or alternate deputies in any year as provided in Section 1, or if any deputy office becomes vacant during the term thereof, the persons serving from time to time as First Clerical Deputy, Second Clerical Deputy, First Lay Deputy, and Second Lay Deputy to the House of Deputies of the General Convention of the Episcopal Church from the Diocese of Maine shall serve ex officio in the vacant office as the Clerical Deputy, Alternate Clerical Deputy, Lay Deputy, and Alternate Lay Deputy, respectively, to the Provincial Synod from the Diocese of Maine.

Resolution #4 Lay Compensation for 2015 - adopted as presented

Resolution #5 Clergy Compensation for 2015 - adopted as presented

Resolution #6 To amend the Statement of Investment Objectives Guidelines of the Trustees of Diocesan Funds - defeated

Resolution #7 To prohibit investment of diocesan funds in five U.S. corporations - defeated

With both sadness and thanksgiving, resolutions were passed by Convention which allowed three congregations to be closed: St. Luke's, Caribou; St. Anne's, Mars Hill; and St. Stephen the Martyr, Waterboro. 

The proposed 2015 budget was passed as presented.

A full story on Convention will be published early next week in the diocesan news blog, the New Northeast, at newnortheast.me.


Call to Convention

OFFICIAL NOTICE is hereby given, in accordance with Canon Six, Section 1, of the Diocese of Maine that the 195th Annual Convention of the Diocese will assemble, God willing, at the University of Maine Presque Isle, Presque Isle, Maine on Friday, October 24, 2014 and Saturday, October 25, 2014.

/s/ MR. ALAN SHAVER

Secretary of the Diocese

7 May 2014

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Convention Agenda

Agenda 2014

About Sunrise Service Saturday, October 25th 6:45am
All students and faculty, as well as members of the community, are invited to join representatives from the Convention of the Episcopal Diocese of Maine for a brief 15 to 20 minute Sunrise Service on Saturday, October 25 at 6:45 AM which will be held outside the Campus Center at the University of Maine Presque Isle.

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Certificate of Delegates

This required certificate must be submitted by the Rector or Priest-in-Charge, or if there isn't one, Senior Warden or Clerk of the Vestry.  If you have changes, please email This email address is being protected from spambots. You need JavaScript enabled to view it. for the revision form. The deadline for priests to submit a revision certificate is September 26th. Convention registration will be open until October 1st to allow alternates time to complete their order. Unavoidable changes that happen after the revision deadline/after registration is closed will be attended to at convention.

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1. In advance of Convention, review materials and be prepared to discuss and vote on business to come before Convention
2. Attend an area or online pre-Convention gathering
3. Attend Convention
  • Debate and vote on resolutions that come before Convention
  • Elect Diocesan Officers
  • Adopt a 2015 diocesan budget
4. Abide by the Rules of Order adopted by Convention
5. Report back to your congregation the election results, actions taken by Convention on resolutions, and share the Bishop’s Address

6. Expenses for congregations/delegates to pay:

  • Mileage to and from Convention
  • Cost of some meals and hotel room 

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Diocesan Council Lay Area Representative Nominations

All area representatives elected to a two year term for Council this fall will be members of the laity. Each of the eight areas of the Diocese of Maine will elect a representative at their pre-convention hearing in September or October.  Dates/times and locations of pre-convention hearings for each area can be accessed here. To learn even more about Council (meeting minutes and more) visit the Diocesan Council page. 

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Pre-Convention Hearings Schedule
Each of the eight areas of the Diocese of Maine will elect a representative at their pre-convention hearing in September or October.  Please see the schedule below:
Area 1 - Wed 9/24 6:30-8:30pm; Church of the Good Shepherd, Houlton

Area 2 - Sun 9/28 4-6pm; St. Dunstan's, Ellsworth

Area 3 - Wed 10/1 5:30-7:30pm; St. John's, Bangor

Area 4- Tue 9/30 6:30-8:30pm; Christ Church, Norway

Area 5 - Wed 10/1 6:30-8:30pm; St. Mark's, Waterville

Area 6 - Sun 9/28 4-6pm; St. John Baptist, Thomaston

Area 7 - Mon 9/29 6:30-8:30pm; St. Mary the Virgin, Falmouth

Area 8 - Sun 9/28 4:30-6:30pm; St. David's, Kennebunk 

There will also be one online hearing scheduled for those unable to vote/attend at their area hearing:

Online Hearing - Wed 10/8 7:30-9:30pm  

Join the WebEx Virtual Pre-Convention Hearing through this link here. Please email Heidi Shott at This email address is being protected from spambots. You need JavaScript enabled to view it. in advance if you plan on joining this hearing as the meeting is limited to 23 people.

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Resolutions

Resolutions for consideration by the 195th Convention of the Diocese of Maine needed to be received by Monday, September 1, 2014, in order to be included in the Convention booklet.  (See additional resolutions fo forfeiture of union of three congregations not printed in the booklet, to be considered from the floor here.) Resolutions emerge from the life of the diocese and for the purpose of addressing the mission and ministry of the Diocese of Maine.  The role of resolutions is to guide the mission and administrative life of the diocese between Conventions.  Debate on resolutions is governed by parliamentary rules.

Any delegate or group of delegates of a parish or mission, or a member of a recognized diocesan body may propose a resolution.  It is imperative that the spokesperson for each resolution attend the Resolutions Committee hearing on Friday morning, October 24, 2014 in Presque Isle and be available for questions and clarification at Convention when the resolution is being considered.

Resolution Guidelines:

  • Resolutions must be titled and include the name of the submitting person/body.
  • Standard Resolution language is required using "Resolved" clauses.
  • The "Resolved" section must clearly indicate:

The kind of action required and who is to perform the action;

What results are expected and when;

The method of reporting the results to whomever should be accountable;

The source and amount of funding if money will be necessary to accomplish the resolution’s purpose.

  • A short explanation section may follow the "Resolves."
  • Resolutions are numbered in the order that they are received in at the Diocesan Office.
  • Resolutions may be considered out of numerical order during Convention.
  • The Resolutions Committee will review the resolution to ensure that it is in proper order prior to printing in the Convention booklet.

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There will be three different ways that teens can serve at convention:
1.    Some congregations have elected a Teenager as a Regular Delegate. If you want your teen delegates to room with other teens on Friday night, contact Jane Hartwell at This email address is being protected from spambots. You need JavaScript enabled to view it..

2.    Teens in grades 6-12 may serve as a Youth Ambassador. They will collect ballots and otherwise assist with convention. To volunteer, contact This email address is being protected from spambots. You need JavaScript enabled to view it..

3.    Teens in high school through age 20 can apply to be among the eight Diocesan Youth Representatives who will sit with their congregations and serve with voice, not vote at convention. The application deadline was September 15th. For more information, please contact This email address is being protected from spambots. You need JavaScript enabled to view it..

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Your Convention Planning Committee

The Rev. John Balicki, St. Mark's, Waterville, Chair; Mr. Jason Briggs, Trinity, Saco; The Rev. Carolyn Eklund, St. Paul's, Brunswick; Mr. Christopher Glass, St. Thomas', Camden; The Rev. Kevin Kinsey, Aroostook Cluster; Ms. Barbara Martin, Diocesan Staff Liason; Mr. Doug Reighley, St. Bartholomew's, Yarmouth; The Rev. Aaron Perkins, St. George's, York Harbor; The Rev. Lynn Rutledge, Christ Church, Eastport; Mr. Mark Spahr, St. Patrick's, Brewer; Mr. Jack Swanton, St. Philip's, Wiscasset; The Rev. Virginia Urbanek, Church of the Good Shepherd, Houlton

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Responsibilities of Convention Delegates

delegates1. In advance of Convention, review materials and be prepared to discuss and vote on business to come before Convention

2. Attend a Pre-Convention gathering.
 
3. Attend Convention
     • Debate and vote on resolutions 
     • Elect Diocesan Officers
     • Adopt a 2019 diocesan budget

4. Abide by the Rules of Order adopted by Convention

5. Report back to your congregation the election results, actions taken by Convention on resolutions, and share the Bishop’s Address

6. Expenses for congregations or delegates (depending on what your congregation decides) to pay:
     • Mileage to and from Convention
     • Cost of some meals and hotel room (if necessary)

Seven Criteria for Mission (as adopted by Diocesan Convention on October 23, 2011)

1) Diocesan resources will support program/ministry efforts that are Christ-centered and Gospel-oriented.

2) Diocesan resources will support program/ministry efforts that collaborate with other churches, communities and affinity groups and demonstrate a willingness to share personnel and resources.

3) Diocesan resources will support those program/ministry efforts led by those who can demonstrate their experience as well as passion for their particular ministry

4) Diocesan resources will support program/ministry efforts with evaluation processes in place and those that can articulate a plan to achieve sustainability.

5) Diocesan resources will support program/ministry efforts whose leaders are willing to share their successes and best practices as well as failures with other congregations or collaborative groups that wish to replicate their work in other parts of the Diocese.

6) Diocesan resources will support program/ministry efforts that demonstrate a willingness to move from a centralized approach to ones that will involve and benefit a wide range and number of people within the diocese and beyond.

7) Diocesan resources will support program/ministry efforts that demonstrate the values of transparency, equity, fairness and collaboration.

 
 
The 194th Annual Convention of the Diocese of Maine
Friday and Saturday, October 25-26, 2013
Point Lookout, Northport, Maine
"God's Kingdom Surrounds Us - Let's Take It to the Streets"
 
 

Bishop Lane's Convention Sermon (pdf version) 

 

Election Results: 
Secretary of the Diocese - Alan Shaver, Grace, Bath
Treasurer of the Diocese - Richard Rozene, St. Ann's, Windham
Standing Committee - Clerical - The Rev. Alicia Kellogg, St. Matthew's, Hallowell
Standing Committee - Lay - Elizabeth Praul, St. Mark's, Augusta
General Convention Deputies (Clerical) -
   The Ven. Mary Lee Wile, St. Paul's, Brunswick
   The Rev. Calvin Sanborn, St. George's, York Harbor
   The Very Rev. Ben Shambaugh, Cathedral Church of St. Luke, Portland
   The Rev. Nina Pooley, St. Bart's, Yarmouth
General Convention Deputies (Lay) -
   Richard Rozene, St. Ann's, Windham
   Brenda Hamilton, St. Andrew's, Newcastle
   Elizabeth Ring, St. Bart's, Yarmouth
   Mark Spahr, St. Patrick's, Brewer
General Convention Alternates (Clerical)
   The Rev. Michael Ambler, Grace Church, Bath
   The Rev. Levering Sherman, St. Andrew's, Millinocket, and St. Thomas', Winn
   The Rev. Nathan Ferrell, St. Mary, Falmouth
   The Rev. Timothy Fleck, St. Saviour's, Bar Harbor, St. Andrew & St. John,         Southwest Harbor
General Convention Alternates (Lay)
   Dan Summers, St. George's, York Harbor
   Rita Redfield, St. Andrew and St. John, Southwest Harbor
Disciplinary Board (Lay) - Cynthia Widdows, Cathedral Church of St. Luke, Portland
Provincial Synod, Clerical Deputy - The Rev. Kit Wang, St. Stephen's, Waterboro
The corrected 2014 Budget was passed without amendment.
Four resolutions were passed as presented in the Convention booklet (link below.)
Look for a complete account of Convention on the NNE blog early next week.
 
 


 

 

 

 
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143 State Street | Portland, ME 04101 | Phone: (207) 772-1953 | info@episcopalmaine.org